Job Description

The Transaction Coordinator role exists to own transaction execution from contract to close - keeping every deal's documentation accurate, auditable, and moving on schedule so leadership always has a clear, real-time picture of where each closing stands. Queen Bee Role (QBR): Our Queen Bee Role is to deliver lasting homes: on schedule, within budget, through open communication. Primary Job (The 80%): Own day-to-day transaction execution so deals move from contract to close without surprises: manage transaction communications, chase deliverables, keep the transaction tracker current, organize documents, and coordinate closing logistics. Primary: Enablement (E), Tenacity (T) Dependable executor who follows through and completes transaction work. Helpful: Discernment (D) Quickly spots missing pieces, errors, and priority shifts. Frustrations: Wonder (W), Invention (I) The role is executional and may frustrate those who prefer open-ended ideation or constant reinvention. KEY RESPONSIBILITIES Transaction communications & follow-up Review and manage all transaction-related emails and channels to keep deals moving and ensure the right parties are connected and responding. Proactively follow up with internal teams, title/escrow, lenders, attorneys, vendors and buyers/sellers to obtain documents, approvals and confirmations. Transaction tracking & closing readiness Update the LAP / transaction tracker daily with current stage, outstanding items, responsible owners and upcoming deadlines. Maintain the transaction calendar and closing schedule so the team stays aware of all upcoming closings and critical milestones. Document management & compliance Store and organize all transaction documents with correct file names, descriptions and folder structure for long-term reference and auditability. Review closing packets and summaries for completeness and notify owners of any missing or inconsistent items. Coordinate closing logistics, including scheduling closing appointments, confirming attendees, and arranging required on-site support. Call and schedule utility disconnections / transfers and other closing-day vendor tasks required for possession/close. Capture decisions, action items and follow-ups in transaction meetings and post-closing reviews; surface recurring bottlenecks and suggested process fixes. TIME ALLOCATION 40% — Transaction communications & follow-up Emails, calls, chasing documents, and stakeholder coordination. 30% — Tracker & closing readiness Daily LAP updates, milestones, and deadline management. 20% — Document management & review Filing, naming, and validating closing packets. 5% — Closing logistics & utilities Schedule closings, vendors, and utility disconnections. 5% — Meeting notes & process improvements Capture action items and recommend workflow fixes. #J-18808-Ljbffr

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