Job Description

Office Intern

The Office Administrator Intern at Electra Grid Solutions provides support with daily office operations, administrative tasks, and front desk responsibilities while gaining valuable hands-on experience in a professional office environment. This role offers exposure to office administration, guest services, and internal team support. The intern will learn essential organizational and communication skills while contributing to the smooth operation of the office.

Front Desk & Guest Support

• Greet and welcome visitors and employees as the front desk representative during office hours.
• Assist with guest arrivals, providing hospitality and ensuring the lobby is professional and welcoming.
• Answer phone calls, take messages, and distribute them appropriately.
• Assist with meeting room setup and clean-up for group meetings.

Office Administration & Operations

• Help track and organize office supplies and assist with reordering when needed.
• Maintain office kitchen inventory, restocking snacks and beverages as directed.
• Support with marketing inventory organization for events and campaigns.
• Assist with mail, packages, and correspondence, including drop-off, pick-up, and obtaining signatures.
• Provide general administrative support such as printing, filing, and organizing documents.
• Help maintain clean and organized shared office spaces.

Employee Support

• Assist with ordering and tracking PPE kits for new hires under staff supervision.
• Support the management of American FR accounts for employees as needed.
• Provide backup support to office staff with basic administrative tasks.

Coordination & Vendor Support

• Help coordinate office vendors or service providers under guidance.
• Assist leadership and staff with scheduling, filing, and project support.
• Provide support for office meetings and events, including preparation of materials.

Requirements

• No prior office experience required; previous administrative or customer service experience a plus.
• Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication skills and willingness to learn.
• Organized, reliable, and detail-oriented.
• Ability to multi-task and follow instructions in a professional environment.
• Friendly and professional demeanor when working with guests and staff.
• Ability to maintain strict confidentiality regarding sensitive employee information.

Working Conditions

• Office-based role with daily interaction across departments.
• Requires use of standard office equipment (phone, copier, computer).
• Must be able to lift up to 20 pounds for supplies and deliveries.
• Regular handling of mail, packages, and office supplies.
• May occasionally assist during extended hours for events or deadlines.

Education and Experience

• High School Diploma or equivalent required.
• Currently enrolled in or recently completed an Associate's or Bachelor's degree program in Business, Administration, or a related field preferred.
• This role is designed as an entry-level learning opportunity.

Key Attributes

• Eager to Learn Open to feedback and willing to grow in a professional environment.
• Organized and Detail-Oriented Keeps tasks and responsibilities on track.
• Team Player Works collaboratively with staff and leadership.
• Professional and Friendly Welcomes guests and represents the company well.
• Adaptable Willing to take on a variety of tasks as needed.
• Dependable Shows reliability and consistency in completing assigned work.

Additional Notes

• This job description is not intended to be all-inclusive. Other duties may be assigned as needed to meet the goals of the.

Join Our Team

This paid internship provides an opportunity to gain real-world office experience while supporting the daily operations of Electra Grid Solutions. Training and guidance will be provided, and interns will have the opportunity to explore career paths in administration, operations, or human resources.

Electra Grid Solutions, LLC, is an equal opportunity employer.

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